April 26, 2018

vCards and Signatures for Mail

Business cards are quite handy for networking. In the “golden days” people would give you their business cards and you either write it down on an address book or file it on a Rolodex. Nowadays, a popular way is to send out a vCard. A vCard is the standard file format for an electronic business card. vCards are often attached to an email but can also be sent through other means such as instant messengers and even your mobile phone. vCards contain a rich amount of data from your contact details to your social networking profiles, even a photo or an audio file.

You can use Mail to receive and send out vCards to your different contacts.

 Send out a vCard by Mail

To send out a vCard – whether it’s your own or you are forwarding another person’s contact info – begin by creating a new message in Mail.  Click on the Address Book notation and select the card that you want to add into your message. Simply drag the card to your email message and voila! The vCard is now attached to the message and you can send it out. 

If someone sends you a vCard, all you have to do is double click the vCard icon that is found in your email message. You can now view the contact from your Address Book.

Some people might get confused with vCards or might not know how to use them. Or you find that a lot of people ask for your contact details and attaching vCards can get repetitive. If you want to easily give out your contact details, you might want to choose to publish it as a signature instead so that people getting email from you can see it immediately.

To create a signature, click on the Preferences pane in Mail and select signature. I like to create multiple signatures so I have options the contact information that I send out such as work contacts for business colleagues and my personal contact info to friends and family.


When composing an email message in Mail, you can easily select which signature you want to use. The signature option can either be a pop-up menu or a pull-down selection on the right side of your message composition. You can select which signature profile you want to include and it should automatically appear on the body of your email message.

About Monja

Monja is a Multimediadesigner and Mac enthusiast since she discovered the beauty of Mac Computers - she never looked back to her Windows Laptop.

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